(Last Updated: February 2019)
THE IDENTITY OF THE CONTROLLER
You are hereby informed that the Data you provide are subject to data processing whose controller is an employee of the Institute of Corporate Directors, Inc. authorized to handle the relevant information that you give our organization.
COLLECTION OF DATA
We may collect Data about our client, prospects and visitors.
Your Data are collected when you sign-up for our mailing list, apply for membership or use other platforms of our services, and when you otherwise interact with us.
We only collect the relevant data needed to complete any transaction or business that you request from our organization. These Data are gathered directly from you via the Data collection form.
For example, we collect Data when you apply for a membership in our organization, attend our events or join a course, apply for a job or otherwise communicate with us directly. Our data collection forms will indicate as to what type of information we specifically request you to provide.
HOW WE USE YOUR DATA
Institute of Corporate Directors, Inc. collects and processes your personal in order to offer you a safe, comfortable, and personalized experience each time you visit the Website or utilize our Services.
With that said, your personal data will only be processed for the following internal purposes:
Provide, maintain and improve our services;
Provide and deliver the services you request, process transactions and send you related information, including confirmations and invoices;
Communicate with you about events, and seminars offered by the Institute of Corporate Directors, Inc. with your prior consent and provide news and information we think will be of interest to you;
Carry out any other purpose for which the information was collected, and which is necessarily contemplated by the collection of such information or is otherwise explicitly mentioned in the process of collection.
HOW WE SHARE YOUR DATA
In connection with a joint marketing campaign, seminar offered by the Institute of Corporate Directors, Inc. in conjunction with a third party, we may share your information with any third parties participating in such offering and such parties may use this information for their direct marketing purposes;
In response to a request for information if we are required by, or believe disclosure is required by, any applicable law, regulation or legal process, including in connection with lawful requests by law enforcement, national security, or other public authorities;
With your consent or at your direction, including if we notify you that the information you provide will be shared in a particular manner and you provide such information.
PERIOD OF DATA RETENTION
Data are retained in a form that allows your identification for a period no longer than is necessary for the purposes for which they are obtained and processed. Data shall be retained for a period of five years after the last interaction or the termination of the business relation.
We are committed to taking appropriate security measures on both a technical and an organisational level, designed to keep your Data secure. Our technical, administrative and physical procedures are designed to protect Data from loss, theft, misuse and accidental, unlawful or unauthorized access, disclosure, alteration, use and destruction. We follow the standards stated by the Data Privacy Act of 2012 to protect the personal information submitted to us.
We shall not be liable in any way for direct or indirect damages caused by a wrongfully or improper use of the personal data by a third party. At the same time, you also share responsibility for maintaining the privacy and security of the Services
YOUR RIGHTS AS A DATA SUBJECT
Right of access and right to obtain a copy
You have the right to freely obtain at any moment access to your Data, as well as to be informed about the purpose of the processing by us.
Right to rectification, erasure or restriction
You have the choice to share your Data with Us.
You also have the right to request us to rectify your Data. Please note that you can change your account information by submitting updated Data to authorized data processors.
You can also request the processing of your Data to be restricted, if you think your Data is inaccurate and you subsequently notified us about this.
Additionally, you have the right to request us to erase your Data in as far we were not able to anonymize it.
Yet, with regard to certain Data provided by you, we are bound by certain legal obligations, pursuant to which us is not allowed to delete the information.
Furthermore, you acknowledge that a refusal to share Data or a request to erase these Data will make the delivery of several Our Services impossible.
Right to object
You have the right to object to the processing of your Data when you have serious and legitimate reasons to do so.
You also have the right to object to the use of your Data for purposes of direct marketing by sending us a request to do so. In such cases specific reasoning will not be requested.
Right to data portability
You have the right to obtain your Data which is processed by us in a structured, commonly used format and/or to transfer this Data to another data controller.
Right to withdraw consent
When the processing is based on prior consent you have the right to withdraw this consent.
Automated decisions and profiling
You have the right to request us not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.